What is Asana?

Asana supports businesses around the world by getting rid of the frustration and pain of coordinating and managing work. Today, even the most successful companies are spending over half the day sitting in meetings, responding to emails, and searching for information. These issues may sound familiar, which is likely why you are researching Asana to improve your business.

In this blog Asana Partner, TRC Solutions will go through the questions we typically hear from businesses like yours around Asana.

What is Asana?

Founded in 2007 as a simple task list app, Asana has grown into a full-featured Work Management Platform that helps organisations and teams plan, track, and work on tasks and projects in an organised and efficient manner.

It provides a platform for users to create and assign tasks, set deadlines, track progress, and communicate with team members. Asana is used by teams of all sizes and across a variety of industries to improve productivity and streamline workflows. It is available as a web application and has mobile apps for iOS and Android devices.

You can learn more about the creation of Asana in the below video:

How does Asana work?

Asana works by allowing users to create tasks and organise them into projects. Tasks can be assigned to other people, shared with others via email, or set up to automatically send reminders. Projects can also be broken down into subtasks, milestones, and due dates. Users can add comments to each task, and attach files to help complete the task.

Here’s a high-level overview of how businesses work through Asana:

1. Create a project: A project in Asana is a space where you can organise and track tasks related to a specific goal or objective. To create a project, you can click on the “New Project” button and give your project a name and description.
2. Add tasks: Once you’ve created a project, you can add tasks by clicking on the “Add Task” button. You can assign a name, description, and due date to each task, and you can also add attachments and comments to provide more context or information.
3. Assign tasks to team members: Asana allows you to assign tasks to specific team members or to the whole team. This helps ensure that everyone knows what they need to work on and when it is due.
4. Track progress: Asana provides various ways to track the progress of tasks and projects, including the ability to see how many tasks are complete, how many are overdue, and how many are coming up soon. You can also see the progress of individual tasks by looking at the percentage of completion.
5. Collaborate with team members: Asana provides a number of tools for team collaboration, including the ability to leave comments on tasks, attach files, and @mention team members to get their attention. You can also use Asana’s messaging feature to have conversations with team members.

Why should I use Asana?

Asana is designed to make managing your day-to-day activities easier. It helps you stay organised and focused on what matters most. You can easily share your tasks with colleagues and clients so everyone knows what needs to be done. There are several reasons why you might want to use Asana:

1. Increased efficiency: Asana has made teams 1.45 times more efficient, 66% of customers say Asana enables them to get more work done, 74% of customers say Asana helps their team meet deadlines
2. Improved organisation: Asana provides a central place for you to store and organise all of your tasks and projects, which can help you stay on top of your work and be more productive
3. Better collaboration: Asana makes it easy for you to collaborate with team members and share information about tasks and projects. You can leave comments, attach files, and @mention team members to keep everyone in the loop
4. Increased visibility: Asana provides a number of ways for you to see the progress of tasks and projects, which can help you stay informed about what’s happening and identify any bottlenecks or roadblocks
5. Time-saving: with Asana’s ability to improve collaboration and visibility, users save 60 hours in working hours every month with 75% reduction in campaign production time and 38% less time spent on administration
6. Customisation options: Asana allows you to customise the way you view and organise your tasks and projects, so you can set it up in a way that works best for you
7. Mobile accessibility: Asana has mobile apps for iOS and Android devices, which makes it easy for you to stay connected and get things done on the go

What types of Businesses use Asana?

Asana is a versatile tool and is used by businesses of all sizes, including small startups, large corporations, and government agencies to improve productivity and streamline workflows. As a rule; any business that is dependent on email, Slack, Zoom, Microsoft or Google Docs for collaboration and work management can improve through Asana

Some well-known companies that use Asana include:

• Airbnb
• Dell
• eBay
• Uber
• Vimeo

You can view Asana’s client list and success stories here.

What are Asana Tiers?

Asana offers a range of subscription plans, also known as “tiers,” that provide different features and functionality depending on the needs of your organisation. The available tiers are:

• Free: Asana’s Free Tier is suitable for small teams looking for a basic project management tool. It includes features such as task creation and management, file attachments, and basic project reports
• Premium: Asana’s Premium Tier includes all of the features of the Free Tier, plus additional features such as custom fields, advanced project reports, and the ability to set custom user permissions. It is suitable for teams that need more advanced project management capabilities
• Business: Asana’s Business Tier includes all of the features of the Premium Tier, plus additional features such as project portfolio management, integration with other tools, and advanced security features. It is suitable for larger teams and organisations that need more robust project management capabilities
• Enterprise: Asana’s Enterprise Tier is designed for large organisations with complex project management needs. It includes all of the features of the Business Tier, plus additional features such as dedicated support, custom branding, and advanced integrations

What is the best Asana Tier for your business?

The best Asana tier for your business will depend on your specific needs and the size of your organisation. Here are some general guidelines to help you choose the right tier:

• If you are a small team with basic project management needs, the Free Tier should be sufficient.
• If you are a medium-sized team that needs more advanced project management capabilities, the Premium Tier should be a good fit.
• If you are a large team or organisation with complex project management needs, the Business or Enterprise Tiers shoul be the best choice.

Ultimately, the best Asana tier for your business will depend on your specific needs and budget. It may be helpful to consider your current and future project management needs, as well as the size and complexity of your organisation, when deciding which tier is right for you.

Asana Partners like TRC Solutions can support you in this decision, discuss the Tiers with your Team and advise on which is the best choice for your Business. To arrange a Brief Introductory Call, contact us.

How much does an Asana Cost?

The cost of an Asana subscription will depend on which tier you choose. Here is an overview of the current pricing for each tier:

• Free: Asana’s Free Tier is available to anyone
• Premium: Asana’s Premium Tier is $/€/£10.99 per user per month when paid annually, or $/€/£13.49 per user per month when paid monthly
• Business: Asana’s Business Tier is $/€/£24.99 per user per month when paid annually, or $/€/£30.49 per user per month when paid monthly
• Enterprise: Asana’s Enterprise Tier is customised based on the needs of your organisation

Is Asana worth the price?

Based on the previously discussed improvements Asana brings to businesses, Asana is worth the price. However, if you are not convinced – A 30-day Free Trial on any of the Tiers can be arranged here: Asana 30-day Free Trial.

How do I implement Asana for my business?

Here’s how you can implement Asana for your business:

1. Sign up for an Asana account: Contact TRC Solutions to set up an account
2. Invite your team: Once you have created your account, you can invite your team members to join Asana. You can do this by going to the “People” tab in Asana and clicking on the “Invite People” button
3. Set up your projects and tasks: In Asana, you can create projects and tasks to organise your work. Projects can be created for specific initiatives or goals, and tasks can be created for specific actions that need to be taken. You can assign tasks to team members and set deadlines to help ensure that work is completed on time
4. Use Asana to communicate: Asana has a built-in messaging feature that allows team members to communicate and collaborate on projects. You can use this feature to ask questions, share updates, and provide feedback on tasks
5. Integrate Asana with other tools: Asana can be integrated with a range of other tools, such as Google Calendar and Slack, to help you streamline your workflow and improve productivity

If you are not clear on setting up Asana or require support in getting started or need to retrain your Team, TRC Solutions provide professional services.

Asana is an easily adopted and comprehensible Platform and, when used properly, improves your Team’s ability to manage tasks and hit targets. This is where TRC Solutions’ expertise comes in.

TRC Solutions has a proven track record of guiding companies through the implementation of Business Software – from the pre-sales process to beyond go-live. We bring specialist knowledge and training to your organisation so you can feel comfortable and confident in the success of Asana and meet future challenges head-on.

To arrange a Brief Introductory Call, Asana Presentation or 30-day Free Trial, click the image below: